Northern California Women’s Gymnastics Association

COMPULSORY STATE CHAMPIONSHIPS MEET PACKET

 

Pre-competition Administrative Duties

 

q SUBMIT A MEET BID at the Spring General Membership Meeting

·   Submit a bid to the NOR-CAL Chairman at the Spring General Membership Meeting.  State Championships are awarded by a consensus vote by the NOR-CAL Executive Board, based on a host club’s previous experience in hosting meets, facility, and other factors that may affect a safe and successful State Championship Meet. 

 

q SUBMIT A JUDGES’ REQUEST FORM

·   Send a completed Judges’ Request Form (included in this packet) and the required Judges’ Finder Fees to the NAWGJ Assigning Committee Chairman.

 

qSUBMIT A USA GYMNASTICS SANCTION REQUEST

·   Send a USA Gymnastics Sanction Request and sanction fee to USA Gymnastics at least 45 days prior to the meet.  Follow the mailing instructions at the bottom of the Sanction Request Form.

 

qSUBMIT A BUDGET STATEMENT

·   Submit a State Championship Budget Statement (included in this packet) within 30 days of receiving the meet bid to the USAG State Chairman and NOR-CAL Chairman.

·   Any expenses not covered in the State Championship Budget Statement must be pre-approved by the USAG State Chairman and NOR CAL Chairman.

 

qSUBMIT AN AWARDS ORDER

·   Send a completed Awards Order Form (included in this packet) and the required deposit to the NOR CAL Awards Chairman.

 

qSEND OUT A MEET INFORMATION SHEET

·   Include site information: address, phone, and map.

·   List the meet format and gymnastics equipment specifications.

·   Include fee information: gymnasts’ entry fees, spectator admission fees.

·   Send to all participating clubs, meet officials, and vendors.

·   Provide clear deadlines and instructions for meet registration, fees, and pre-ordered items (t-shirts, etc.).

 

qCOORDINATE QUALIFIED ENTRIES

·   Collect registration information and fees, verify entries with qualifier list from the NOR-CAL Master Scorekeeper and the Zone Representatives of all 9 Zones.   

·   Verify USAG Member ID numbers, birthdates, and age divisions.

·   Determine the number of sessions by age divisions. 

·   Under the direction of the assigned meet referee, conduct a random draw order of competition. 

·   All participants must pay fees by the designated deadlines.  Pay particular attention to late entry penalties that can be found in the NOR-CAL Handbook. 

 

qCONTACT PARTICIPATING CLUBS

·   Notify all clubs of final session assignments by phone, fax or e-mail.  Follow up with a mailing. 

 

qCONFIRM JUDGING ASSIGNMENTS

·   Contact the NAWGJ Assigning Committee Chairman to confirm judges, reporting times, and sessions.

 

qFOLLOW ALL USAG RULES & POLICIES TO CONDUCT A PROPER MEET

 

qKEEP A COPY OF ALL PAPERWORK

 

 

 

 

Post-competition Administrative Duties

 

qFINANCIAL STATEMENT FORM

·   Mail a copy of the completed financial statement form no later than 10 days following the competition to your USAG State Chairman, and NOR-CAL Chairman, Treasurer and Zone Representative.

qSANCTION FORM

·   Mail your signed sanction form to USA Gymnastics.

·   Mail a copy of the signed sanction form to the USAG Region I Chairman.

·   Mail a copy of the signed sanction form and official meet results to the USAG State Chairman.

·   Provide meet results, preferably through e-mail or on a diskette, to the NOR-CAL.Master Scorekeeper.

qEXTRA AWARDS

·   Any extra awards and balance of payment should be sent to the NOR-CAL Awards Chairman.

 

qCALCULATE COMPULSORY STATE CHAMPIONSHIP SUBSIDIES AND SEND PAYMENTS

·   $2 per gymnast to Region I; send State Subsidy to USAG State Chairman.

·   $2 per gymnast to NOR-CAL; send State Team Subsidy to NOR-CAL Treasurer.

q  REFER QUESTIONS TO YOUR ASSIGNED ZONE REPRESENTATIVE

 

 

Northern California Women’s Gymnastics Association Contact Information

 

 

 

Northern California Women’s Gymnastics Association

COMPULSORY STATE CHAMPIONSHIP BUDGET STATEMENT

 

 

ZONE                           LEVEL(S)                                                                       MEET DATE(S)                                                                                              

 

HOST CLUB                                                                                                    MEET DIRECTOR                                                                                              

 

COMPETITION SITE                                                                                                                                                                                                                     

 

ESTIMATED NUMBER OF PARTICIPANTS

 

EXPENSES

 

FEES

 

 

SEND THIS FORM NO LATER THAN 30 DAYS AFTER RECEIVING THE MEET BID to your USAG State Chairman, and NOR-CAL Chairman, Treasurer and Zone Representative.

 

 

MEET DIRECTOR                                                                                                                             PHONE                                                                              

 

SIGNATURE                                                                                                                                      DATE                                                                                  

 

¹Operational Expenses may include telephone, announcer, postage, computer, custodial and supplies. T-shirts, participant ribbons, decorations, banners, gifts for officials, gymnasts, etc, are not allowable expenses.

²There are no team entry fees at State Championship competitions.

³Per NOR-CAL policy, Level 5-6 State Championship entry fees shall not exceed $60, including the State Subsidy.

 

 

 

 

 

Northern California Women’s Gymnastics Association

COMPULSORY STATE CHAMPIONSHIP FINANCIAL STATEMENT

 

 

ZONE                           LEVEL(S)                                                                       MEET DATE(S)                                                                                              

HOST CLUB                                                                                                    MEET DIRECTOR                                                                                              

COMPETITION SITE                                                                                                                                                                                                                     

 

TOTAL NUMBER OF PARTICIPANTS

 

EXPENSES