Northern California Women’s Gymnastics Association

OPTIONAL STATE CHAMPIONSHIPS MEET PACKET

Pre-competition Administrative Duties

 

q SUBMIT A MEET BID at the Spring General Membership Meeting

·   Submit a bid to the NOR-CAL Chairman at the Spring General Membership Meeting.  State Championships are awarded by a consensus vote by the NOR-CAL Executive Board, based on a host club’s experience, facility, location, and other factors that may affect a safe and successful State Championship Meet. 

 

qSUBMIT A JUDGES’ REQUEST FORM

·   Send a completed Judges’ Request Form (included in this packet) and the required Judges’ Finder Fees to the NAWGJ Assigning Committee Chairman.

 

qSUBMIT A USA GYMNASTICS SANCTION REQUEST

·   Send a USA Gymnastics Sanction Request and sanction fee to USA Gymnastics at least 45 days prior to the meet.  Follow the mailing instructions at the bottom of the Sanction Request Form.

 

qSUBMIT A BUDGET STATEMENT

·   Submit a State Championship Budget Statement (included in this packet) within 30 days of receiving the meet bid to the NOR-CAL Chairman and USA Gymnastics Chairman.

·   Any expenses not covered in the State Championship Budget Statement must be pre-approved by the USAG State Chairman and NOR CAL Chairman.

 

qSUBMIT AN AWARDS ORDER

·   Send a completed Awards Order Form (included in this packet) and the required deposit to the NOR CAL Awards Chairman.

 

qSEND OUT A MEET INFORMATION SHEET

·   Include site information: address, phone, hotel accommodations, and map.

·   List the meet format and gymnastics equipment specifications.

·   Include fee information: gymnasts’ entry fees, spectator admission fees.

·   Send to all participating clubs, meet officials, and vendors.

·   Provide clear deadlines and instructions for meet registration, fees, and pre-ordered items (t-shirts, etc.).

 

qCOORDINATE QUALIFIED ENTRIES

·   Collect registration information and fees, and verify entries with the NOR-CAL Master Scorekeeper and Zone Representatives of all Zones.   

·   Verify USAG Member ID numbers, birthdates, and age divisions.

·   Determine the number of sessions by age divisions. 

·   Under the direction of the assigned meet referee, conduct a random draw order of competition. 

·   All participants must pay fees by the designated deadlines.  Pay particular attention to late entry penalties that can be found in the NOR-CAL Handbook. 

 

qCONTACT PARTICIPATING CLUBS

·   Notify all clubs of final session assignments by phone, fax or e-mail.  Follow up with a mailing. 

 

qCONFIRM JUDGING ASSIGNMENTS

·   Contact the NAWGJ Assigning Committee Chairman to confirm judges, reporting times, and sessions.

 

qFOLLOW ALL USAG RULES & POLICIES TO CONDUCT A PROPER MEET

 

q KEEP A COPY OF ALL PAPERWORK

 

 

 

 

 

Championship Administrative Duties

 

qDETERMINE THE QUALIFIERS (Levels 8, 9, 10)

·   Immediately following the finish of each session, assist the USAG State Chairman in determining the Regional Championship qualifiers.  Complete tabulation of all meet results, and provide necessary meet results to the USAG State Chairman.  The USAG State Chairman will have the designated number of qualifiers prior to the start of the meet.  Double-check all results for accuracy.  

Post-competition Administrative Duties

 

qFINANCIAL STATEMENT FORM

·   Mail a copy of the completed financial statement form no later than 10 days following the competition to the NOR-CAL Treasurer, NOR-CAL Chairman, and USAG State Chairman.

qSANCTION FORM

·   Mail your signed sanction form to USA Gymnastics.

·   Mail a copy of the signed sanction form to the USAG Region I Chairman.

·   Mail a copy of the signed sanction form and official meet results to the USAG State Chairman.

·   Provide meet results, preferably through e-mail or on a diskette, to the NOR-CAL.Master Scorekeeper.

qEXTRA AWARDS

·   Any extra awards and balance of payment should be sent to the NOR-CAL Awards Chairman.

qCALCULATE OPTIONAL STATE CHAMPIONSHIP SUBSIDIES AND SEND PAYMENTS

·   $2 per gymnast to Region I; send Regional Subsidy to USAG State Chairman.

·   $2 per gymnast to USAG State Chairman; send State Subsidy to USAG State Chairman.

·   $2 per gymnast to NOR-CAL; send State Team Subsidy to NOR-CAL Treasurer.

q  REFER QUESTIONS TO YOUR ASSIGNED ZONE REPRESENTATIVE

 

Northern California Women’s Gymnastics Association Contact Information

 

 

 

 

Northern California Women’s Gymnastics Association

OPTIONAL STATE CHAMPIONSHIP BUDGET STATEMENT

 

 

ZONE                           LEVEL(S)                                                                       MEET DATE(S)                                                                                              

HOST CLUB                                                                                                    MEET DIRECTOR                                                                                              

COMPETITION SITE                                                                                                                                                                                                                     

 

ESTIMATED NUMBER OF PARTICIPANTS

 

EXPENSES

 

FEES

 

 

SEND A COPY OF THIS FORM NO LATER THAN 30 DAYS after receiving the meet bid to your USAG State Chairman, and NOR-CAL Chairman, Treasurer, and Zone Representative.

 

 

 

MEET DIRECTOR                                                                                                                             PHONE                                                                              

SIGNATURE                                                                                                                                      DATE                                                                                  

 

¹ Operational Expenses may include telephone, announcer, postage, computer, custodial and supplies.T-shirts, participant ribbons, decorations, banners, gifts for officials, gymnasts, etc, are not allowable expenses.

² There are no team entry fees allowed at State Championship competitions.

³ Per NOR-CAL policy, Optional State Championship entry fees shall not exceed $75, including all subsidies.

 

 

Northern California Women’s Gymnastics Association

OPTIONAL STATE CHAMPIONSHIP FINANCIAL STATEMENT

 

 

ZONE                           LEVEL(S)                                                                       MEET DATE(S)                                                                                              

HOST CLUB                                                                                                    MEET DIRECTOR                                                                                              

COMPETITION SITE                                                                                                                                                                                                                     

 

TOTAL NUMBER OF PARTICIPANTS

 

EXPENSES